Privacy Policy

Indian Elites Privacy Policy – Website and Job Applicants 

 

1. Introduction  

Indian Elites Outsourcing Services is committed to ensuring that your personal information is protected and that we are being transparent about  the information we hold about you. This Privacy Policy applies to the personal information we collect and hold about individuals that: (i) visit our website (www.Indianelites.in), (ii) elect to receive direct marketing and subscribed mailings from us as set out below; and/or (iii) apply for employment with Indian Elites, such details may come through the associated  Indian Elites careers portal or graduate recruitment system  

Please read this Privacy Policy carefully, together with any other privacy notice we may provide on specific occasions  when we are collecting or processing personal data about you, so you are informed about how and why we collect,  store, use and share your personal information. This Privacy Policy also explains your rights in relation to your  personal information and how to contact us or supervisory authorities in the event you have a complaint. 

This Privacy Policy is issued on behalf of Indian Elites Outsourcing Services so when we refer to “Indian Elites“, “us“, “we” or “our” in this Privacy  Policy, we mean the Indian Elites Outsourcing Services or Indian Elites responsible for processing your personal  data. 

Where the collection and use of personal information is not addressed by this Privacy Policy, the privacy notice made  available when your personal information is collected will apply. 

 

2. Principles of Data Protection 

When using the term “personal data” or “personal information” in this Privacy Policy, we mean information (including  opinions) that relates to you and from which you could be identified, either directly or in combination with other  information which we may have in our possession.  

To help you understand how we handle your personal information more clearly, below is a summary of the data  protection principles which guide how we use your personal information. These principles provide that personal data  should be:  

  • Used lawfully, fairly and in a transparent way; 
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is  incompatible with those purposes; 
  • Relevant to the purposes we have told you about and limited only to those purposes; 
  • Accurate and kept up to date; 
  • Kept only as long as necessary for the purposes we have told you about; and 
  • Kept securely. 

We have put policies and procedures in place to seek to adopt these principles in our everyday processing activities  set out in this Privacy Policy. 

Our site may provide links to third party websites. Indian Elites is not responsible for the conduct of non-Indian Elites companies linked to the site and you should refer to the privacy notices of these third parties as to how they may handle your personal information.  

 

3. Sources of Personal Data  

      We may collect personal data about you when: 

  • The personal data is provided by you (e.g. when you apply for a role and register with us, including additional  communications via email, telephone or Skype); 
  • The personal data is collected in the normal course of our relationship with you (e.g. in an interview); 
  • The personal data is recorded in a video assessment as part of a Indian Elites recruitment programme;  • The personal data is collected from your named referees;
  • The personal data has been made public by you (e.g. contacting Indian Elites via a social media platform about  future career opportunities); 
  • The personal data is received by us from third parties, including to verify information you have provided (e.g.  recruitment agencies, your former employer, law enforcement agencies, disclosure and barring service  checks); 
  • The personal data is received from our business partners and suppliers (e.g. marketing partners, IT support  services, careers portal operator); 
  • The personal data is collected when you visit our website or use any features or resources available on or  through the website (including the careers portal, subscribing to marketing), some of which may be personal  data; or 
  • The personal data may be created by us, such as records of your communications with us or reports from  your job interviews.  

 

4. Cookies 

We use cookies on our website. Cookies are small text files that are downloaded onto your device when you visit a  website. The cookies on our website record minimal personal data for the purposes of analysis, to help us  understand how people use our website. Please refer to our cookies policy (https://www.Indianelites.in/cookie-statement) for further information about our use of cookies.  

 

5. Personal Data Collected  

The following sets out the types of personal data we collect on our website/careers portal:  

  • Personal Details: title, full name, data of birth, age, gender, address, telephone numbers, email address,  visa and immigration status, nationality, language and dialect spoken, preferences, subscriptions and  pastime
  • Career History: business activities, work history, employment roles, experience and referees, work address,  work telephone number, former and current names and contact details of employees, work-related social  media profile details. 
  • Qualification, Training and Education History: schools and universities attended, qualifications obtained,  additional training obtained.
  • Consents: consents, permissions, or preferences that you have specified, such as whether you wish to  receive direct marketing by subscribing to receive Indian Elites news and media alerts, Indian Elites regulatory news alerts,  Indian Elites job alerts, or when you agree to the terms and conditions for submitting your application for  employment.
  • Interview Details: interview responses, opinions of interviewers.
  • Website Access Details: your computer’s unique identifier (e.g. IP Address), the date and time you accessed  the website, passwords to access alerts preferences.
  • Security Information: security clearances and vetting information.
  • Correspondence: responses, comments, views and opinions when you communicate with us for  instance when making a complaint and record a video interview.  

Sensitive Data

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data. We do not collect any information about criminal convictions and offenses.

Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.

We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this please email us at  info@indianelites.in In case we need to use your details for an unrelated new purpose we will let you know and explain the legal grounds for processing.

We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not carry out automated decision-making or any type of automated profiling.

 

6. Purposes and Use of Personal Data 

The main purpose for using your personal information is to: 

  • Support and progress your applications for employment with Indian Elites;  
  • Improve and monitor the operation of our website and the careers portal; and  
  • Deliver any requested services, such as job alerts.  

We use information held about you in the following ways: –

  • To assess your application and determine whether a certain job/contract/role is suitable for you;
  • To contact you, for instance, to arrange an interview or to discuss a particular role/contract; 
  • To inform you of employment opportunities which may arise at Indian Elites, including via “job match” emails 
  • To obtain references from your referees; 
  • To verify details you have provided to us;  
  • To contact you with relevant marketing communications; To administer our 

website and for internal operational purposes to make user experience more efficient  (including and to analyze how the systems are used; 

  • To enable you to participate in interactive features within our website; 
  • To prevent unauthorized access and modifications to systems; 
  • To ensure business policies are adhered to e.g. Policies covering recruitment practices, vetting etc; and
  • To carry out vetting.  

 

7. Legal basis for using your Personal Information 

Data protection and privacy laws require us to have a “legal basis” or “lawful ground” to collect and use your personal  information. We will only collect, use and share your personal information where we are satisfied that we have an  appropriate legal basis to do this. 

This may include:  

  • We have obtained your prior consent, for instance when you sign up to receive job alerts.
  • We need to use your personal information in connection with the performance of a contract with you or to take steps at your request prior to entering into a contract with us.  
  • We need to use your personal information to comply with a relevant legal or regulatory obligation. 
  • Where it is necessary for our legesenter estimate interests (or those of a third party) as a commercial organization  (to the extent that your fundamental rights do not override those interests), such as:
  •  Maintaining adequate applicant records; 
  • To assess suitability for a role including contacting references for verification purposes; 
  • Vetting candidates for relevant roles; 
  • To detect and protect against fraud;  
  • To contact you about other employment opportunities at Indian Elites;  
  • To make sure we are following our own internal procedures so we can deliver a quality service;
  • Establishing, exercising or defending our legal rights in the event of a claim; 
  • Monitoring managing and operating our website IT systems and ensuring security of those  systems; and/or 
  • In connection with compliance, regulatory and investigative purposes as necessary. 

 

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of  your personal information.  

If you have any queries about our legal basis for using your personal information, please contact the DPO via the  details set out below.  

How do we justify our legitimate interests? 

We carry out balancing tests for the data we processed based on our legitimate interests. You can obtain information  about these balancing tests by contacting the DPO on the details below. 

Exemptions 

Indian Elites sometimes handle personal information relying on exemptions under the applicable data protection law. Any  permitted handling of personal information under such exemptions will take priority over this Privacy Policy to the  extent of any inconsistency. 

 

8. How we collect personal data

Your data is collected when you provide  it directly to us (for example by filling in forms on our site or by sending us emails). We may automatically collect certain data from you as you use our website by using cookies. Please see our cookie policy for more details about this

We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.

We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the EU.

 

 9. Sharing Your Personal Information With Others 

We will only disclose personal information to a third party in very limited circumstances, or where we are permitted to  do so by law. The third parties to whom we provide your personal data include: 

  • Other organisations within the Indian Elites, where such disclosure is necessary to provide  you with our services or to manage our business (e.g. the purposes of recruitment).
  • Customers where required for specific business purposes, such as additional vetting procedures.
  • Banks and payment providers to authorise and complete payments.
  • Credit reference agencies and organisations working to prevent fraud in financial services.
  • Indian Elites’s third-party providers including information technology suppliers and infrastructure support  services, law firms and other third party suppliers/partner organisations.
  • Service providers which assist in sending drafting and sending requested news and job alerts.
  • Third parties which perform the pre-employment checks, including relevant vetting services.
  • Professional advisors (e.g. legal advisors, insurance organisations and auditors). 
  • Government, regulatory and law enforcement bodies where we are required in order: 
  1. a) To comply with our legal obligations;
    b) To exercise our legal rights (e.g. pursue or defend a claim); and 
  2. c) For the prevention, detection and investigation of crime.  

 

We may transfer your personal information to third parties in connection with a reorganisation, restructuring, merger,  acquisition, sale or transfer of assets, or changing services suppliers provided that the receiving party agrees to treat  your personal information in a manner consistent with this Privacy Policy.

Indian Elites will only share your personal data with our contracted service providers when we have established they have  adequate and sufficient data protection controls and security controls in place. We also implement contractual  obligations on these third parties to ensure they can only use your data to provide services to Indian Elites for the purposes listed above. The third parties cannot pass your details onto any other parties unless instructed to by Indian Elites.  

 

 10. Transferring Your Personal Information Globally 

We operate on a global basis. Accordingly, your personal data may be transferred and stored in countries outside  the European Economic Area (EEA), including the Middle East, America and Asia-Pacific, which are subject to  different standards of data protection. 

We will take appropriate steps to ensure that transfers of personal data are in accordance with applicable law and  carefully managed to protect your privacy rights and interests. To achieve this, transfers are limited to countries which  are recognised as providing an adequate level of legal protection or where we are satisfied that alternative  arrangements are in place to protect your privacy rights. To this end, we will:  

  • Ensure transfers within Indian Elites Group are covered by an intra-group data sharing agreement entered into by  all relevant entities within Indian Elites Group, which contractually obliged each member to ensure that personal  information receives an adequate and consistent level of protection. 
  • When transferring personal data to third parties outside the EEA: 

o Put in place binding corporate agreements, which will include the standard contractual clauses  approved by the European Commission for transferring personal data outside the EEA, to ensure  that your information is safeguarded; or 

o Ensure that the country in which your personal data will be handled has been deemed “adequate”  by the European Commission or the company is registered and compliant with a European Commission approved privacy shield scheme. 

  • Carefully validate any requests for information from law enforcement or regulators before disclosing the  information.  

We will cooperate with any regulators as required by law to ensure that we remain transparent about the way we  handle your personal information.  

In any case, our transfer, storage and handling of your personal information will continue to be governed by this  Privacy Policy. If you would like further information about the global handling of your personal information, please  contact us at info@IndianElites.in. 

 

11. Security of Your Personal Information 

Indian Elites takes precautions including administrative, technical and physical measures to safeguard your personal  information against loss, theft and misuse, as well as against unauthorised access, modification, disclosure, alteration  and destruction. We protect electronic data using a variety of security measures including (but not limited to): 

  • Password access; 
  • Data back-up; 
  • Encryption;  
  • Firewalls
    • Placing confidentiality requirements on employees and service providers and providing training to ensure that  your personal data is handled correctly; and  
  • Destroying or permanently anonymising personal information if it is no longer needed for the purposes it was  collected.  

 

12. How long do we keep your personal information? 

Indian Elites will only retain your personal information for the period necessary to fulfil the purposes outlined in this Privacy  Policy and as otherwise needed to comply with applicable law and internal company policies. Where your personal  information is no longer needed, we will ensure that it is disposed of in a secure manner. Below are the general  criteria we use to determine how long we will keep your personal information, where upon we will either delete or  anonymise the data: 

  • Indian Elites careers portal: We will retain your information on our Indian Elites careers portal and may send you job  match emails (please refer to section 11 above) for a period of 12 months from when you last logged into the  system. We may contact you via email prior to deleting or anonymising your information to ask whether you  wish for us to retain these details. 
  • Graduate Programme: We will generally retain a candidate’s personal information on our graduate  programme systems for a period of 12 months following notification of the outcome of their application,  including the results of any automated decisions. If your application is successful, your information will be  transferred to our other systems and retained separately.  
  • Successful job applicants: If successful, we will keep your job application data as part of your employment record in line with Indian Elites’s Employee Personal Data Retention Guide. For more details, please refer to our employment privacy policy on our website at https://www.Indianelites.in/privacy-policy.  
  • Unsuccessful applications: subject to the above, we will generally retain other information about an  unsuccessful applicant in relation to a specific job application or interview e.g. notes of interview responses,  hard copies of CVs, for a period of 6 months from the date the position was filled. 
  • Direct marketing and subscribed mailings: When you register to receive Indian Elites news and media alerts,  Indian Elites regulatory news alerts or job alerts about future employment opportunities, we will retain these details  until you notify us that you no longer wish to receive such communications (e.g. unsubscribing) (please refer  to section 11 above).  


In some circumstances we may store your personal information for longer periods of time where we are required to  do so in accordance with legal or regulatory requirements or so that we have an accurate record of your dealings with  us in the event of any complaints or challenges, or if we reasonably believe there is a prospect of litigation relating to  your personal information or dealings.  


13. Your Legal Rights 

You have legal rights in connection with personal information. Under certain circumstances, by law you have the right  to: 

  • Request access to your personal information (commonly known as a “data subject access request”). This  enables you to receive a copy of the personal information we hold about you and to check that we are lawfully  processing it.  
  • Request correction of the personal information that we hold about you. This enables you to have any  incomplete or inaccurate information we hold about you corrected. 
  • Request erasure of your personal information (commonly known as the “right to be forgotten”). This enables  you to ask us to delete or remove personal information in limited circumstances, where: (i) it is no longer needed  for the purposes for which it was collected; (ii) you have withdrawn your consent (where the data processing  was based on consent); (iii) following a successful right to object (see Object to processing); (iv) it has been  processed unlawfully; or (v) to comply with a legal obligation to which Indian Elites is subject.  

We are not required to comply with your request to erase personal information if the processing of your personal  information is necessary for a number of reasons, including: (i) for compliance with a legal obligation; or (ii) for  the establishment, exercise or defence of legal claims.  

  • Object to processing of your personal information by us or on our behalf which has our legitimate interests as  its legal basis for that processing, if you believe your fundamental rights and freedoms outweigh our legitimate  interests. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate  interests which override your rights and freedoms.

You can also object at any time to your personal information being processed for direct marketing, profiling or  automated decision-making. 

  • Request the restriction of processing of your personal information. This enables you to ask us to suspend  the processing of personal information about you, but only where: (i) its accuracy is contested, to allow us to  verify its accuracy; (ii) the processing is unlawful, but you do not want it erased; (iii) it is no longer needed for  the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or (iv)  you have exercised the right to object, and verification of overriding grounds is pending.  

We can continue to use your personal information following a request for restriction, where: (i) we have your  consent; (ii) to establish, exercise or defend legal claims; or (iii) to protect the rights of another natural or legal  person.  

  • Request the transfer of your personal information. You can ask us to provide your personal information to you  in a structured, commonly used, machine-readable format, or you can ask to have it transferred directly to  another data controller, but in each case only where: (i) the processing is based on your consent or on the  performance of a contract with you; and (ii) the processing is carried out by automated means.  
  • Obtain a copy, or reference to, the personal data safeguards used for transfers outside the National  Union. We may redact data transfer agreements to protect commercial terms. 
  • Withdraw consent to processing where the legal basis for processing is solely justified on the grounds of  consent

 

If you want to exercise any of these rights, please submit your requests in writing to the DPO via the contact details  set out in section 14 below. Please note, to ensure security of personal information, we may ask you to verify your  identity before proceeding with any such request.  

We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or  excessive. 

We may not always be able to fully address your request, for example if it would impact the duty of confidentiality we  owe to others, or if we are legally entitled to deal with the request in a different way.  

 

14. Data Protection Contacts

We have appointed a Data Protection Officer (DPO) to oversee compliance with this Privacy Policy. If you have any  questions about this Privacy Policy or how we handle your personal information, please address these to:  

Mrs Shweta Ruparel  

Indian Elites Outsourcing Services
Office number 53, 3rd Floor, Magneto Offizo, Magneto Mall,
Raipur, Chattisgarh. India. 492001 

Alternatively, please email shweta.ruparel@Indianelites.in or call +91 8850921424.  

 

15. Changes to this Privacy Policy 

This Privacy Policy was last reviewed and updated in September 2020. We may amend this Privacy Policy from time to  time to keep it up to date with legal requirements and the way we operate our business. Please regularly check this  page for the latest version of this Privacy Policy.